If you live in a place like we do in Western New York (we are in Rochester!) With beautifully warm summers and cold snowy winters, you will know that your options for your child's birthday party are mostly determined by the weather.
As an August baby, we constantly had small family parties outside at my residence. But, together with sons born in November and March, we're always left to book an indoor venue for their celebrations, if we chose to have them that year. While those with kids with summer birthdays may seem lucky to have so many choices at their disposal, it may also often feel overwhelming.
While at Climbing Vines Cafe and Play we may be biased because we host indoor parties, I wished to discuss with you the 5 most common reasons we hear from past celebration customers to book indoor summer evenings with us. To these, the stress-free nature of the indoor summer celebration is a no-brainer, plus they're not looking back! Following their initial indoor summer party, they keep hosting with us year after year.
The most common reason for a client to book a summer indoor celebration with us is they do not need to stem the weather prediction for upgrades in the weeks leading up to the celebration. And if you've ever needed to cancel or postpone your kid's birthday due to weather, you realize how heartbreaking that could be.
We receive dozens of calls every summer a couple of days before somebody's outdoor party is supposed to take place to find out if we've got an open slot for them within our indoor celebration place due to weather woes. We can normally pull this off if the spot remains open, but hosts will sadly have to scramble and allow all of their guests are aware of the change in venue and probably shift in time, and change all of their catering requests to accommodate their new party plan.
While of course rain is likely the largest obstacle you may face, intense warmth, unseasonably cool weather, and wind can also pose problems to your food, decorations, along with your guests' possessions. You'll likely end up investing in a tent another weather barrier just to ease your mind somewhat, which are costly and take a great deal of precious time to set up and take down. I won't even tell the narrative of this time my Dad put up a tent for a celebration in a windstorm and wound up with an insurance claim for 4 ruined automobiles when it blew away (weights and anchors and all!) ...
Besides the obvious weather concerns you can avoid with an indoor party, there may also just be something so straightforward and lovely about an indoor summer celebration. Guests won't need to be worried about bringing sunscreen and towels and sunglasses and swimsuits and changes of clothes and insect spray... you understand.
Sometimes it's wonderful to have a brief break from the outdoors, sip coffee in an air borne cafe, also have a real conversation with other adults while the kids play, instead of chasing children around trying to receive their fur on them keeping them away from the in-ground pool. I'm not sure about you, but I could never really relax at an outdoor summer birthday party with a 2 and a 4 year old. While they sure do have a fantastic time running around, we typically leave at a daze or with a tantrum, unsure whether we even had the time to talk or check in with everyone.
While I absolutely adore a fantastic barbecue or summer grilling extravaganza, I find it so refreshing when we could take a break from the same-old backyard celebration and spend a few hours at a relaxing, cool, and most significantly -- included! -- air.
It's also freeing as a guest to have the rest of the day to do as we want as a family and not have to be concerned about getting the children to a bath right after the celebration or stopping home to cool off and change clothes.
I promise that if you reserve an indoor celebration for your child, guests (especially family) may appear a bit confused at first (why not take advantage of the summer weather while we could, right?) But after hosting countless indoor parties I will tell you for certain that on the day-of, you and your visitors will realize how pleasant it is to kick back within an air-conditioned private party for a couple hours.
3) EATING IN PEACE
Speaking of how relaxing a indoor, air-conditioned celebration could be, how can we discuss food for a second? Not only are food options limited with an outdoor party because of heat, but it can be hard to keep food covered and retain the bugs, bees, and other debris off.
Therefore, for our family, the meals factor alone would be sufficient to warrant an indoor celebration.
Eating in peace without needing to find colour or a chair or a location away from bugs is one of those things that you don't realize can be so glorious before you attend your fourth or fifth outside summer gathering and after that get a rest from them. One of the most common things we hear is how nice it is to just sit and eat and see the kiddos play with no any venue-related cares or worries. This will be particularly important if you are going to be having older family members attend that will battle with being mobile in the grass or mud and finding seating at outdoor parties.
Plus, when was the last time you attended an outdoor summer party with a complete espresso bar and cafe available for guests to enjoy now that they don't need to worry about running around chasing their children in the warmth?
4) DECOR OPTIONS GALORE
While celebration aesthetic might not be a determining factor for each and every family, it sure is much easier to create a themed extravaganza that lights a youngster's face up as soon as the party's indoors. The decorations demanded are often less because the area is smaller and included contained, and you won't need to worry about balloons and streamers blowing about or securing table covers .
Because we do host cellular events outdoors at Climbing Vines Cafe and Play, I will also speak from experience when I say the time that it takes to install (and take down!) Decorations for an outdoor celebration compared to a indoor party usually ends up being double. Finding great places to hang banners, needing two people to maintain and secure everything, and locating weights or other restraints for everything can be a true hassle on party day.
And you will have enough to worry about this day, right?
Also, if your own pinterest boards are full of adorable figurines, a candy bar, or anything that may be affected by wind (or bring bees!) You will likely have to restrategize to get an outdoor soiree.
Not to mention decor typically can only be utilized once if used outdoors, but repurposed again and again if used for an indoor event. Our guests that host indoor events, especially those who invested significant money into decor or labored hard to create their own, are pleased to find they could usually make a huge chunk of the cash back by reselling their materials on something such as Facebook Marketplace.
Speaking of cash, probably the greatest misconception I hear from customers is they wish to host a party at their house to save themselves the leasing fee of an indoor https://www.arcadeplayground.net area. I generally laugh at this because it makes perfect sense, in other words, if you have never hosted an outside party.
With all of the"extras" such as tents, chair rentals, additional decorations, weather reinforcements, cleanup supplies, games and activities for the kids (that you won't need to provide at a play area!) It is very likely that you will end up spending MUCH more hosting a celebration at your house or an outside place than you'd inside.
I am not sure how other indoor spaces handle their supplies, but we just charge guests to get extra drinks and provides and such on the afternoon of the celebration if they end up needing them, and we also enable parties to bring in their OWN meals, dessert, and decoration should they choose!
Money aside, spending countless hours cleaning before, during, and after the party may also have a toll. Would not it be wonderful to walk into a sparkling clean area and leave with your guests when the party's over, not needing to be concerned about the cleanup, trash removal, tent teardown, etc?
You can just head home and unwind with your family (yes, maybe outside!) In a nice clean home that wasn't just trampled by party guests and all of their mud, grass, and sunscreen.
Along with the time spent cleaning prior to and after the party, wouldn't it ALSO be nice to not need to play"server" during the event? For customers that bring in their own food and decor, our committed party assistants set everything up, refill and mend food and beverages as needed, clear dishes, cut and serve the cake, and pack up all the leftovers in the end of the party!
In the end, it's your child's special day and you wish to spend those precious hours making memories and visiting with your guests-- not running around chasing your decorations or refilling the fruit bowl countless times.
So save everyone (and especially your family!) We'd be honored to provide you with an easy, enjoyable experience which will leave your whole guest list feeling joyful, grateful, and filled with love after spending a relaxing (yet fun-filled!) day together.